Customer Service / Receptionist |||

GENERAL SUMMARY: Responsible for receiving calls, listens to, and analyzes customer needs and preferences; provides the appropriate information and response; and captures the relevant data. Enters mail, phone, and fax orders into computer for processing. Responds to customer's inquiries or complaints through use of Microsoft Word and Internet email. ESSENTIAL FUNCTIONS: 1. Opens mail, batches, and places in basket for order entry. 2. Enters mail, phone, and fax orders and forwards payments to Operations Administrative Assistant. 3. Files completed custom orders received via mail, fax, or Internet. 4. Handles phone calls in a manner that meets professional call standards (includes the use of tact, patience, and good judgment) irrespective of the customer's manner. 5. Researches and resolves problems with customer 's orders and inquiries through use of telephone, fax, mail, or Internet email. 6. Uses Microsoft Word to compose correspondence to customers. 7. Develops comprehensive knowledge of products to be used in better serving the customers. 8. Assists in salesroom as needed. 9. Attend conventions as needed and assigned. Duties at convention include setting up sales area, resolving problems, one-on-one sales, packing up and other tasks as assigned. 10. Assists in warehouse picking and packing orders as assigned. 11. Actively demonstrates teamwork. 12. Completes other tasks as assigned by management. MINIMUM SKILLS REQUIRED FOR ESSENTIAL FUNCTIONS: Education/Technical Knowledge: Requires a thorough knowledge of a given vocation or trade procedures, or a working knowledge of broad shop or trade procedures, or training in commonly used commercial or business machines, methods and practices. Additional Skills Needed: 1. One year or more experience in telephone or mail order sales/customer service preferred or one to three years working in an office environment. 2. Must be able to work with accuracy in maintaining records. 3. Experience with Microsoft Word required. Knowledge of Microsoft Excel is a plus. 4. Experience using Internet and email required. 5. Experience using Sigma Micro software a plus. 6. Experience with various type of office equipment (fax, copier, mailing equipment, etc.). 7. Must have good math aptitude. 8. Must have experience in a Call Center environment. 9. Must pass competency test administered by Human Resources. Test will cover grammar usage, editing, and Word. The Technical Support Specialist will: Complete 1 full week of training on site Answer incoming calls in a professional and timely manner Exhibit excellent customer service and telephonic communication skills Provide basic technical support to the client's desktops & laptops via the phone, email and remote tools Troubleshoot issues with password resets, printer set up, and account specific client applications Perform basic diagnosing of the desktop/laptop software problems. Route calls to proper department according to basic diagnostic results Experience: One year up to 3 years Job Type: Contract Experience: Call Center: 1 year (Required) customer service: 1 year (Required) Call center Communication method(s) used: Phone Email Benefits offered: Paid time off Health insurance Dental insurance Retirement benefits or accounts Other types of insurance Education assistance or tuition reimbursement